Simplify With Shoeboxed

You all know how much I preach about simplifying. I also know a good value when I see one. Some folks will look at Shoeboxed and say, “$30 a month? Ouch!”. I used to look at services that way also, but a good friend of mine, Jane Bozarth, likes to remind me about value over price, and breaking down services and products by how much you use them. In addition, I look at how much time, effort and/or stress a service saves me.

Shoeboxed is one of these services.

Shoeboxed Magic Envelope
Shoeboxed Magic Envelope

Here’s my process:

  1. Shoeboxed sends me Magic Envelopes.
  2. I stuff Magic Envelopes with papers and receipts and even kids’ artwork.
  3. I drop Magic Envelope into mail (they include prepaid shipping).
  4. Shoeboxed scans all my docs with OCR.
  5. Shoeboxed sends the docs back (alternatively, you can have them securely shred and recycle your papers).
  6. I access my files online, export expenses to Freshbooks or export everything to Evernote.

Not much to it. I have a ScanSnap document scanner. It works very well. But you know what I found? I never took the time to process all that paperwork. It takes a long time to scan files and organize them, even when scanning directly into Evernote. My time is very valuable to me. So $1 per day to have someone else send me Magic Envelopes and do all that work for me? Sounds like I’m ripping THEM off.

Here’s another use case: last year I was way behind on getting my taxes organized (shocking, I know). I had a bunch of receipt to scan, process, organize and import into my accounting tool, Freshbooks. I simply sent all my 2012 stuff to Shoeboxed, then exported to a CSV file and imported all of that into Freshbooks. That was easy.

We’re all “busy”. But I think we’d be less so if we let experts do things for us for reasonable prices. Delegate, people. It’s ok. You can thank me later. Try them out and let them help you catch up. You don’t have to pay for a full year, just sign up for a free month and send them as much as you can stuff in.

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